The National Hospital Insurance Fund (NHIF) is the primary institution responsible for providing health insurance coverage to Kenyan citizens, and as an employer, it is your responsibility to facilitate NHIF contributions for your employees. In this article, we’ll provide a step-by-step guide on how to pay NHIF contributions for your company, ensuring that your employees receive the healthcare coverage they deserve.
Step 1: Employer Registration
Before you can start making NHIF contributions for your employees, you must first register as an employer with NHIF. This registration is mandatory and involves providing specific documents and information about your company, click on the link to register
http://registeronline.nhif.or.ke/member/
The required documents typically include your
- Certificate of Registration
- KRA PIN Certificate.
Step 2: Employee Information
Once your company is registered with NHIF, it’s time to gather the necessary information about your employees.
This information should include their;
- Names
- National ID or Passport numbers
- The respective NHIF contribution rates for each employee.
NHIF has a standardized format for submitting this data, making it easier for both employers and NHIF to manage contributions.
Step 3: Monthly Payroll Deductions
NHIF contributions are typically deducted from your employees’ salaries each month. These deductions vary depending on your employees’ gross monthly income, as per the NHIF premium rate structure.
| Gross Income (Kshs) | Monthly Premium Amount (Kshs) |
| Up to 5,999 | 150 |
| 6,000 – 7,999 | 300 |
| 8,000 – 11,999 | 400 |
| 12,000 – 14,999 | 500 |
| 15,000 – 19,999 | 600 |
| 20,000 – 24,999 | 750 |
| 25,000 – 29,999 | 850 |
| 30,000 – 34,999 | 900 |
| 35,000 – 39,999 | 950 |
| 40,000 – 44,999 | 1,000 |
| 45,000 – 49,999 | 1,100 |
| 50,000 – 59,999 | 1,200 |
| 60,000 – 69,999 | 1,300 |
| 70,000 – 79,999 | 1,400 |
| 80,000 – 89,999 | 1,500 |
| 90,000 – 99,999 | 1,600 |
| 100,000 and above | 1,700 |
Step 4: Byproduct Submission
NHIF has introduced a more efficient method of collecting employer payroll data through the Byproduct system. To submit your monthly NHIF contributions, you’ll need to prepare a byproduct file using a standardized software application, such as Microsoft Excel. This file should contain the relevant employee details and contribution amounts.
learn how to use the By product system https://payrollbyproduct.nhif.or.ke/byproduct/byproduct_instructions.html
Step 5: Payment Options
NHIF provides multiple payment options for employers. One convenient method is to make payments via M-PESA, which involves generating an eSlip/By-product number and following the instructions provided. Alternatively, employers can make payments through partner banks, including ;
- The National Bank of Kenya (NBK)
- Kenya Commercial Bank (KCB)
- Co-operative Bank, Equity Bank
- NCBA Bank Kenya Plc.
Step 6: Verification and Confirmation
After you’ve made the payment, it’s crucial to verify that your contributions have been received by NHIF. You can do this by checking your NHIF account online or visiting an NHIF branch.
Paying NHIF contributions for your company is a straightforward process, but it’s essential to ensure accuracy and compliance with NHIF regulations.
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